Automate COVID Vaccine Verification for Employees

Meet OSHA reporting requirements with confidence. Reduce the manual burden of verifying individual vaccine cards. Roll out a secure, privacy-oriented, and easy-to-use solution within hours.
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Free up to 250 people
Then $5/person
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Regardless of the deadline, we decided to ask for proof of vaccination from all employees to keep our office safe. COVID Proof and the Nametag team gave us an incredible way to do that without worrying about how to check everyone's cards and see who's been approved.
Pretty much all of our employees got through the process effortlessly, but the customer support was excellent as well!
Signing up with the website link [my company] sent me was very straightforward. Scanned my ID and vaccine card quickly...
1

Increase speed and accuracy

Use advanced Artificial Intelligence (AI) technology to match employees' vaccination cards to government-issued IDs. Employees use an intuitive mobile app to add their documents that leaves them feeling in control.
2

Track and report in real-time

View or download a real-time report of vaccination status, built specifically to updated OSHA reporting guidance.
3

Respect employee privacy, security, and experience.

Reduce the need to store vaccination card images, while still having view access if needed.

Understanding OSHA guidelines.

Learn more about recent OSHA guidance in our recent blog post, or get the facts directly from OSHA directly at these links.
Read our guide
OSHA website

Frequently Asked

Please see if these answers help, or contact us.
How is this better than just manually collecting and reviewing employee COVID vaccination cards?

By matching employees’ COVID vaccination cards to their ID or driver’s license, we provide added assurance that they are the one scanning the vaccine card and attesting to its validity. COVID Proof also stores a copy of the digital document vaccination document should an employer need to access it.

How does COVID Proof fulfill OSHA documentation requests?

COVID Proof provides a downloadable report to Administrators that fulfills all of the Employee Vaccination Verification data requirements that OSHA has standardized through the ETS.

What types of vaccines do you accept?

We allow employees to select from all current FDA approved vaccines (Moderna mRNA-1273, Pfizer/BioNTech BNT162b2, Janssen (Johnson & Johnson) Ad26.COV2.S), and four additional WHO-approved vaccines (Oxford/AstraZeneca AZD1222, Covishield (Oxford/AstraZeneca formulation), Sinopharm (Beijing) BBIBP-CorV (Vero Cells), Sinovac CoronaVac. Learn more about current WHO guidance: https://covid19.trackvaccines.org/agency/who/

How do you guarantee accuracy of the COVID vaccination card?

We can’t guarantee it. COVID vaccination cards are not perfect, but they are clearly the best option society has during this pandemic. OSHA guidance also outlines various forms of acceptable vaccination proof, including digital copies of vaccination cards.

What if someone’s vaccine status changes?

They’ll just update their vaccine status in the Nametag app, then go to your unique link again and approve the sharing request. It’ll automatically update in the system and in your real-time report.

What if an unvaccinated employee tries to use someone else’s vaccine card?

We apply the latest in machine vision and AI technology to match the vaccination card to your ID, but the vaccination card itself must be lawfully obtained. We also ask employees to attest to the accuracy of the documentation they provide. Many states have issued legal warnings about creating fraudulent vaccination cards, so employees should check with local authorities if in doubt.

How should I handle employees with vaccine exemptions?

COVID Proof verifies vaccination proof only. We recommend setting up a dedicated internal email address, appointed contact person, or other internal system to support those employees who seek a vaccine exemption or who opt for regular testing. By automating the collection and tracking of vaccinated employees, administrative time can be focused on limited exception requests.

How long do you retain my report or employee vaccination records?

We hold this information for one year from date of submission by an employee, unless you or they request its removal, or if a paid billing plan is extended to a later date. This policy may be revisited if OSHA or related guidance changes.

How do you keep my data secure?

COVID Proof uses Nametag’s sophisticated security practices, including encryption in transit and at rest, to keep your information safe. All data collected also follows the Nametag privacy practices, which can be summarized in 10 words that are clear and transparent: we only share information when you (a user) specifically ask us to. After your company signs up, employees get a request from COVID Proof to share specific data about their legal name and vaccination details, and if approved, this information appears in your company report.

Ready to automate your employee vaccine card collection process?
Get started
Free up to 250 people
Then $5/person